Academic Information

• Students who wish to request Incompletes must initiate arrangements with their instructor(s) who, in turn, must receive written approval from the Dean of Instruction (or Designee, in the absence of the Dean of Instruction).
• Note: while Pre-College courses are eligible for the grade of I approval, the second attempt of a specific Pre-College course must not be approved for a grade of I (See Catalog Section Incompletes and Pre-College Courses for more information).
• Students who receive I grades must complete the necessary work by the end of the seventh week of the following term, for full semester courses, or by the end of the fourth week for scheduled in session format, or the I will be replaced with the previously earned grade, which includes zeroes for missing assignments and consideration for course objective completion.
• If a course (e.g., MATH201 considered for an incomplete (I) grade is a prerequisite to an upcoming term course (e.g., MATH309 ), the student must not be registered for the subsequent course (e.g., MATH309 ) in the upcoming term if (a) the incomplete is unresolved, or (b) if prior to receiving the “I” grade, the final course grade (e.g., MATH103) was not passing. If prior to receiving the “I” grade, the student’s preceding course (e.g., MATH201 had a passing grade, assuming all missing assignments are accounted for in the final gradebook with grades of zero, the student may be registered in the subsequent course (e.g., MATH309 ) as the preceding course (e.g., MATH201 ) is technically passed, regardless of completing the missing work. In that scenario, documentation of the final grade with individual assignment grades prior to the “I” grade is required to show that the student was passing the course prior to the registration of the subsequent course.
• Grade changes of “I” to the final revised grade will be processed at the campus level by the Registrar (or Designee, if no Registrar) following the written communication from the assigned instructor of the revised final letter grade and percentage for the course following submission of the incomplete work. Said grade changes must be processed eight (8) weeks from the course end date for full semester courses, and within five (5) weeks from the course end date for courses scheduled in sessions.
• Students who plan to stop out for the following term (e.g., out for summer) should not be awarded I grades unless they can complete the coursework by the end of week seven (7) for full semester courses or week four (4) for session courses, of the term during which they will not attend.
• An I grade will be counted as an attempted or earned credit but will not be included in the term average or in the cumulative grade point average.
• When an I grade is converted to a final grade (A, B+, B, C+, C, D+, F), the student’s academic record for the term in which the incomplete (I) was recorded must be updated in order to recalculate the GPA, CGPA, and standards of academic progress.

Withdrawals
The grade of W is assigned to course withdrawals made after the drop/add period and through the end of the academic term prior to grade earned period.

Students are cautioned to meet with an academic advisor prior to course withdrawal, since an accumulation of W grades may impact the quantitative component of SAP and eligibility for financial aid.

Transfer Credits
For those credits Bryant & Stratton College accepts from another educational institution after September 2009, the grades the student earned for those credits transfer with the credits and are used in computation of the student’s CGPA and pace at Bryant & Stratton College. Transfer credits awarded for grades equal to or above a grade of “C” on an A to F scale as determined by the sending institution are used in the computation of the student’s CGPA and completion pace calculation at Bryant & Stratton College. Transfer credits awarded for grades of “Pass” or “Satisfactory” are included in the completion pace only.

Students who change programs will be subject to the satisfactory academic progress requirements that apply to their intended degree program. Prior to admission into the new program, the SAP must be completed. The credits already attempted in the student’s previous degree program that are required in the new-degree program must be considered in assessing SAP. Students have the ability to use successfully completed credits to fulfill elective credit requirements in the new program; VA students MUST use all successfully completed course credits that fulfill any credit in the new program. Program changes should only be approved for students who can meet the quantitative and qualitative requirements for SAP.

M Credits
M credits are assigned to students who apply for readmission after withdrawal due to service in the uniformed services See the Official Catalog section entitled Students Who Apply for Readmission After Withdrawal Due to Service in Uniformed Services for details. M credits are not calculated into the CGPA or pace.

Credits Earned by Examination or Prior Learning Assessment
Credits earned by examination or prior Learning Assessment are assigned the X grade and are not calculated into the CGPA, but are considered attempted credits for purposes of the quantitative component of SAP (pace).

Pre-college Courses
Pre-college courses are assigned the grades of P, NP, W, WF*, I, or M. These grades are not calculated in the CGPA of students and they are not considered in the quantitative component (pace) of SAP. However, students will be allowed only two (2) attempts to pass each required pre-college course. Any effort that does not end in a P grade constitutes an attempt. The two attempts must be made in consecutive terms of enrollment. Students who do not pass a pre-college course after a second attempt will be dismissed from Bryant & Stratton College regardless of the grades they earn in their core courses.

Pre-college students who are dismissed for failure to earn a passing (P) grade in any pre-college courses after two attempts may apply for readmission to Bryant & Stratton College after they have been out of the College for one full calendar year (three full terms). Such students must be able to demonstrate to the Dean that they have made substantial changes to any factor that may have led to their failure. Students who are re-admitted must successfully complete the pre-college course(s) in one term or they will be permanently dismissed from Bryant & Stratton College. Students who apply for readmission must:

1. Successfully complete the corresponding pre-college course in the term in which they return. Students who require two pre-college courses must complete the second course the following consecutive term of enrollment or within the first 24 credits of study; or
2. Place out of pre-college on the placement exam(s) for students who tested under a different instrument.

Students taking pre-college courses must be scheduled for those courses within the first 24 credits of study. Full-time students who fail to complete their pre-college requirements by the end of their second semester of enrollment will be dismissed from Bryant & Stratton College. Part-time students may have until the end of their third semester of enrollment to complete their pre-college requirements. However, some state aid is jeopardized when students do not complete their pre-college requirements by the end of the second semester.

The ability to complete missing work through the Incomplete process (see Catalog section Incompletes), is available for Pre-College Math and Pre-College English course attempts with the approval of the Dean and assigned Instructor. For students nearing the 24-credit deadline for completion of all pre-college requirements, the timeline for work completion, as defined in the Incompletes section of the Catalog, will be allowed, however close monitoring of students’ performance and ability by academic and financial aid managers will be conducted. If the pre-college incomplete does not result in a grade of P immediately following the 24-credit pre-college deadline, the student will be dismissed from the college. Students will not be approved for a grade of I if the student is taking the specific Pre-College course a second time in the consecutive term or 24-credit time frame.

* The WF grade has been discontinued beginning September 2021.

Repeated Courses:
Students may retake courses under certain circumstances. Each time the student takes the course it is considered an attempt for purposes of calculating the quantitative component (pace) of SAP. For purposes of calculation CGPA, Bryant & Stratton College will replace the original course grade with the grade for the subsequent attempt, regardless of which grade is better.

Bryant & Stratton College will not award credit or Title IV funds for a student to retake a course if:

1. The student previously passed the course, retook the course once, and is taking the course for a third or subsequent time;
2. The student previously passed the course and is retaking the course to rectify his or her failure in another course or courses;
3. The student is retaking a pre-college course that would place him or her in excess of the one academic year’s worth of pre-college credits limitation;
4. Retaking the course would place the student in violation of any of Bryant & Stratton College’s academic policies.

• Credits earned from the grades of A, B+, B, C+, C, D+, F, and WF, are considered, graded credit hours attempted that do affect both the CGPA and completion pace.
• Transfer credits awarded for grades equal to or above a grade of “C” on an A to F scale as determined by the sending institution are used in the computation of the student’s CGPA and completion pace calculation at Bryant & Stratton College.
• Transfer credits awarded for grades of “Pass” or “Satisfactory” are included in the completion pace only.

Measurement of SAP will occur at the end of the semester either at intervals of 12 months or at intervals of 24 attempted credits, whichever comes first. In no case will a measurement point exceed 12 months. Also, there may be cases where the measurement point will occur at the shorter intervals for specific students such as students whose Academic Plan require shorter measurement intervals. (Measurement intervals for 36-44 credit Diploma programs is listed at the end of this section).

Probation: When SAP is not achieved either by failing at a measurement interval to successfully complete the minimum percentage of credit hours attempted or by failing at a measurement interval or at the end of the fourth semester to maintain the minimum CGPA, students are dismissed unless they successfully appeal. If the student successfully appeals, he or she is placed on probation for one semester. Probationary students are eligible for Title IV financial aid. However, if at the end of the probationary semester, the student’s CGPA or MTF completion pace fails to meet the requirements of an approved academic plan, the student will be dismissed. Probationary students are eligible for financial aid.

Students who fail to meet the requirements of the academic plan by the time they have completed their probationary semester will lose good academic standing and will be dismissed. Dismissed students may petition for readmission on a probationary status after sitting out at least one term under the procedures and requirements set forth by Bryant & Stratton College.

• They have successfully appealed a determination that they did not meet SAP requirements and have been placed on probation but failed to meet the requirements of their academic plan at any scheduled measurement interval; or
• At a measurement interval (including the fourth semester point-CGPA only), they have failed to achieve the required CGPA and/or or progress rate of these SAP standards and the students failed to appeal the determination that they are not meeting SAP or they appealed and were not successful.

Such petition will be granted only if the student can establish “mitigating circumstances” as defined below and changes in the student’s situation since his or her dismissal that would allow the student to demonstrate satisfactory academic progress at the next evaluation point. Likewise, a student who fails to submit a timely appeal will be dismissed without the right to appeal, but with the right to petition for readmission under the “mitigating circumstances” standard after sitting out one semester. Students who do prevail in such an appeal and subsequently fail to meet the requirements of their academic plan at either the end of the probationary semester or the next scheduled measurement interval following the probationary semester will also be dismissed without the right to appeal, but with the right to petition for readmission under the “mitigating circumstances” standard after sitting out one semester.

Mitigating circumstances are those that are beyond the student’s control, such as: 1) serious illness or injury to the student; 2) death or serious illness of an immediate family member; or 3) other special circumstances that could not have been foreseen.

Multiple SAP appeals are permitted only when:

1. The student fails to meet these SAP requirements, successfully appeals, meets the requirements of the Academic Plan for the probationary semester and for the next scheduled measurement point, but then fails to meet SAP/Academic Plan requirements thereafter; or
2. The student successfully seeks a multiple appeal through pursuant to Bryant & Stratton College’s disability accommodation policy and procedures.

Campus based students must submit such appeals to the Designated Campus Academic Administrator (DCAA) within seven (7) calendar days of the date of notification of the decision to dismiss for failure to meet SAP standards. Online Education students must submit appeals at least one (1) day prior to the start of the next session.

Students submitting such appeals must establish with documented proof that mitigating circumstances prevented them from achieving the required SAP standing.

In addition, such appeal must be accompanied with documented proof of what has changed in the student’s situation that will allow the student to demonstrate satisfactory academic progress at the next scheduled measurement point. In addition, all appealing students should provide an appeal statement explaining why the student believes the appeal should be granted. Documented proof of mitigating circumstances should include signed letters or statements from relevant third parties, signed letters or statements from a medical doctor, copies of death certificates or obituaries, or other documentation establishing or corroborating the mitigating circumstances.

• After receipt of the appeal, the DCAA will forward the appeal to the Academic Review Committee, which evaluates the appeal and will attempt to render a decision within seven (7) calendar days of the Committee’s receipt of the appeal.
• If an appeal is granted, the student will be permitted to enroll in a matriculated status.

Appeals granted due to mitigating circumstances are, in effect, a modification of Bryant & Stratton College’s published SAP standards for that student. However, the Academic Review Committee, in decisions granting mitigating circumstances appeals, will set out in an Academic Plan the particular academic requirements the student must meet at the end of the probationary semester and thereafter. In no case will an Academic Plan’s measurement points be less frequent than required of other students as set forth in this policy. The Academic Review Committee may permit a student who cannot meet the SAP standards in the charts in the probationary semester to meet alternative quantitative and qualitative thresholds by the end of the probationary semester pursuant to an Academic Plan, as defined above. All students who prevail in a mitigating circumstance appeal will be on probation for the first semester following the semester in which the student failed to meet SAP standards (the probationary semester).

• A student who prevails in an appeal may be paid Title IV funds for the probationary semester if the student is otherwise eligible for such funds.
• A student who is not successful in an appeal will be dismissed from Bryant & Stratton College.
• Decisions of the Academic Review Committee, Dean or Campus Director are final.

A dismissed student may petition for re-admission under the procedures of Bryant & Stratton College after at least one semester not enrolled at Bryant & Stratton College.

A satisfactory academic progress review must be conducted and readmission will be permitted only if the student can establish “mitigating circumstances” as defined in this policy and changes in the student’s situation since his or her dismissal that would allow the student to demonstrate SAP by the end of the student’s probationary semester after readmission. Such a student would be admitted in a probationary status with an Academic Plan.

Because these standards are based upon the federal minimum academic progress requirements for a student to be able to maintain eligibility for Title IV aid, a student subject to dismissal is also a student subject to the loss of Title IV eligibility. Likewise, a student who successfully appeals a determination that he or she is not meeting SAP requirements will also be eligible for Title IV aid while the student is on probation and subsequent to successful completion of the probationary period if he or she is otherwise eligible.

1. Multi-Credential Status Students
   Students petitioning for multi-credential status, who have not yet graduated from their primary program, will be subject to the Satisfactory Academic Progress Chart that applies to their primary program. Once such students have graduated from their primary program and have been re-classified to their secondary program, they will be subject to the Satisfactory Academic Progress Chart that applies to their secondary program. The credits already attempted in the student’s primary program that will be credited toward the secondary program will be considered in assessing SAP in the secondary program. Thus, the first measurement interval for students entering a secondary program will be that which applies after taking into account the number of months that have passed since the last measurement interval during the primary program and the attempted credits applied from the primary program.
2. Program Changes:
   Students who change programs will be subject to the satisfactory academic progress requirements that apply to their intended program. Prior to admission into the new program, the SAP must be completed. The credits already attempted in the student’s previous degree program that are required in the new-degree program must be considered in assessing SAP. Students have the ability to use successfully completed credits to fulfill elective credit requirements in the new program; VA students MUST use all successfully completed course credits that fulfill any credit in the new program. Program changes should only be approved for students who can meet the quantitative and qualitative requirements for SAP.
3. Students Who Apply for Readmission After Withdrawal Due to Service in Uniformed Services
   A student who is a member of, applies to be a member of, performs, has performed, applies to perform, or has an obligation to perform, “service in the uniformed services” who must withdraw from Bryant & Stratton College by reason of service in the uniformed services will be entitled to readmission to Bryant & Stratton College if: 1) the student (or an appropriate officer of the Armed Forces or official of the Department of Defense) gives advance written or verbal notice of such service to the DCAA; 2) the cumulative length of the absence and of all previous absences from Bryant & Stratton College by reason of service in the uniformed services does not exceed five years (5); and 3) the student submits a notification of intent to reenroll in Bryant & Stratton College no later than three (3) years after the completion of the period of service, except as stated below.

The term “service in the uniformed services” means service (whether voluntary or involuntary) on active duty in the Armed Forces, including such service by a member of the National Guard or Reserve, for a period of more than 30 days under a call or order to active duty of more than 30 days.

In calculating the cumulative length of the absence and all previous absences, the following time in service will be excluded: 1) service that is required, beyond five years, to complete an initial period of obligated service during which the student was unable to obtain orders releasing such student from a period of service in the uniformed services before the expiration of such five-year period and such inability was through no fault of such student; 2) service performed by a member of the Armed Forces (including the National Guard and Reserves) who is (a) ordered to or retained on active duty under section 688, 12301(a), 12301(g), 12302, 12304, or 12305 of title 10, United States Code, or under section 331, 332, 359, 360, 367, or 712 of title 14, United States Code, (b) ordered to or retained on active duty (other than for training) under any provision of law because of a war or national emergency declared by the President or the Congress, as determined by the Secretary concerned, (c) ordered to active duty (other than for training) in support, as determined by the Secretary concerned, of an operational mission for which personnel have been ordered to active duty under section 12304 of title 10, United States Code, (d) ordered to active duty in support, as determined by the Secretary concerned, of a critical mission or requirement of the Armed Forces (including the National Guard or Reserve), or (e) called into Federal service as a member of the National Guard under chapter 15 of title 10, United States Code, or section 12406 of title 10, United States Code.

A dependent spouse may withdraw from Bryant & Stratton College provided they present the sponsor’s change of duty station (out of the local area) or extended TAD/TDY orders (out of the local area and in excess of 90 days) to the Dean immediately upon receipt by the sponsor. All other stipulations regarding grades and time frames in which to return to Bryant & Stratton College for course completion IAW provided in Policy #19 apply.

In addition, if the student is hospitalized for or convalescing from an illness or injury incurred or aggravated during the performance of service in the uniformed services, notice of intent to reenroll must be submitted no later than two (2) years after the end of the period that is necessary for recovery from such illness or injury.

No advance written or verbal notice will be required if the giving of such notice is precluded by military necessity, such as a mission, operation, exercise, or requirement that is classified; or a pending or ongoing mission, operation, exercise, or requirement that may be compromised or otherwise adversely affected by public knowledge. Also, a student (or an appropriate officer of the Armed Forces or official of the Department of Defense) who did not give advance written or verbal notice of service to the appropriate official at Bryant & Stratton College as set forth above, may meet the notice requirement by submitting, at the time the student seeks readmission, a written attestation to Bryant & Stratton College that the student performed service in the uniformed services that necessitated the student’s absence from Bryant & Stratton College. See Students in the military policy 10-0019 for details.

A student who submits an application for readmission shall provide to Bryant & Stratton College documentation to establish that: a) the student was required to withdraw from Bryant & Stratton College because of service in the uniformed services (written orders may meet this requirement); b) the student has not exceeded the service limitations established under this section; and c) the student’s eligibility for readmission has not been terminated due to separation from the Armed Services due to a dishonorable or bad conduct discharge; a dismissal of such person permitted under section 1161(a) of title 10, United States Code; or a dropping of such person from the rolls pursuant to section 1161(b) of title 10, United States Code.

Bryant & Stratton College will not delay or attempt to avoid a readmission of a student under this section by demanding documentation that does not exist, or is not readily available, at the time of readmission.

A student’s eligibility for readmission to an institution of higher education under this section by reason of such student’s service in the uniformed services terminates upon the occurrence of any of the following events: 1) a separation of such person from the Armed Forces (including the National Guard and Reserves) with a dishonorable or bad conduct discharge; 2) a dismissal of such person permitted under section 1161(a) of title 10, United States Code; or 3) a dropping of such person from the rolls pursuant to section 1161(b) of title 10, United States Code.

A student who is readmitted to Bryant & Stratton College under this section will be readmitted with the same academic status as such student had when such student last attended the College.

Financial Aid Warning: A designation of Financial Aid Warning must be assigned to each student, enrolled in a 36 or 44 credit diploma program, who fails to make SAP at the end of each term. A student placed on financial aid warning may continue to receive Title IV assistance for one additional term despite a determination that the student is not making SAP. Financial aid warning may be assigned without an appeal or other action by the student.

1. After evaluation of the student’s progress it is determined that the student did not make (SAP) during the term the student was on financial aid warning;
2. The student appeals the determination; and
3. It is determined that:
   1. The student should be able to meet the SAP standard by the end of the subsequent term; or
   2. An academic plan is developed for the student that, if followed, will ensure that the student is able to meet the College’s SAP standards by a specific point in time.

   An academic period is a full semester. The semester credit hour is typically granted for satisfactory completion of 12.5 total hours of instruction for a semester, this basic measure is applied to all modes of study; campus, online, blended, and sessions.

   For all programs with the exception of Nursing, OTA, PTA, and Medical Assisting, the actual amount of academic activity that goes into a single semester credit hour is calculated as follows: one semester unit of credit is equivalent to 15 fifty-minute hours of classroom/lecture/discussion and outside preparation, 30 fifty-minute hours of laboratory/study, or 45 fifty-minute hours of internship or a combination of all three.

   Academic Performance Measurement Criteria

   Diploma Programs: 36 & 44 Credits

   Credits Attempted	Minimum CGPA	Percentage of Successfully Completed Credits
   1-15	1.25	55%
   16-30	1.8	55%
   31-66*	1.8	60%